An instructional time log is a record of hours or days spent on homeschool instruction. Required in some states for compliance, it typically includes dates, subjects covered, and time spent on each activity.
What Is an Instructional Time Log?
An instructional time log is a tool homeschool families use to track educational hours or days. It can be as simple as a paper chart or as sophisticated as specialized software, and typically includes the date, time spent on instruction, and subjects covered. About 35 states require some form of homeschool record keeping, though requirements vary from detailed hour tracking to simple attendance records. Beyond compliance, time logs help you plan more effectively by revealing how long activities actually take versus how long you expected.
Key Takeaways
- Requirements vary by state from detailed hour tracking to no requirements at all
- Track as you go rather than reconstructing records at year's end
- Both digital and paper methods work well depending on your preference
- Many activities beyond traditional academics count toward your hours
Which States Require Time Tracking
What to Include in Your Log
At minimum, record the date and subjects taught. States with hour requirements need start/end times or total hours per subject. Smart homeschoolers also log field trips, co-op classes (including homework time), extracurricular activities like music lessons and sports, and hands-on projects. Don't forget reading time: instead of tracking every reading session, consider using audiobook length as your logged hours when your child finishes a book.
Digital vs. Paper Tracking
Paper logs work great if you prefer simplicity and don't want to rely on technology. A monthly chart with subjects across the top and dates down the side covers most needs. Digital options like Google Sheets offer automatic calculations and access from any device. Specialized apps like Homeschool Manager, My School Year, and Homeschool Planet provide attendance tracking, grading, and transcript generation. Choose whichever method you'll actually use consistently since the best system is one you'll stick with.
Tips for Easier Tracking
Tips for Easier Tracking
- Track daily or weekly
Don't wait until year-end to reconstruct records
- Use your child's help
Have older students record their own completion times
- Set up your system in advance
Create monthly tabs or sheets at the start of the year
- Build in flexibility
Leave margin for sick days and family events
- Don't over-track
Only record what your state actually requires
The Bottom Line
Keeping an instructional time log doesn't have to be burdensome. First, check your state's actual requirements since you may need less documentation than you think. Choose a tracking method that fits your personality, whether that's a simple paper chart or a full-featured app. The key is consistency: updating your log weekly prevents year-end panic and ensures you have accurate records if ever needed for an evaluation or audit.
