A portfolio review is a formal evaluation where a certified teacher or qualified professional examines a homeschool student's collected work samples, logs, and records to verify adequate academic progress, as required or offered as an option in several states.
What Is a Portfolio Review?
A portfolio review is the formal process of having your homeschool documentation evaluated by a qualified professional. Unlike casual portfolio sharing, this is an official assessment where the reviewer examines your compiled work samples, activity logs, and educational records to determine whether your child is making satisfactory academic progress. In states requiring annual evaluation, portfolio review offers an alternative to standardized testing. The evaluator typically meets with the parent and student, reviews the portfolio, and provides written certification of progress.
Key Takeaways
- Formal evaluation conducted by certified teacher or qualified professional
- Required annually in several states as one evaluation option
- Evaluators assess progress appropriate to the individual child's ability
- Typical cost: $30-85 per student with sibling discounts often available
- Review usually takes 15-45 minutes depending on thoroughness
Who Conducts Reviews
Qualifications vary by state. Pennsylvania requires certified teachers with two years of grading experience, licensed psychologists, or non-public school teachers with teaching experience. Florida requires valid Florida teaching certification in academic subjects. Virginia accepts any licensed teacher from any state or persons with master's degrees in academic disciplines. Many states prohibit the homeschooling parent from serving as evaluator for their own children. Verify requirements through your state homeschool organization.
What Happens During Review
How to Prepare
Organization is key. Arrange samples chronologically within subject sections to show progression. Include work from the beginning, middle, and end of your school year. Date everything—this demonstrates regular, consistent instruction. Prepare a summary page highlighting key accomplishments and areas of growth. Have your attendance records and reading logs accessible. Most importantly, contact your evaluator early in the year to understand their specific expectations. A well-prepared portfolio typically makes the review efficient and positive for everyone.
If Concerns Arise
Evaluator notes about areas needing work don't necessarily mean failure—your child may still demonstrate adequate overall progress. If genuine concerns exist, most states provide opportunity for remediation before serious consequences. In Maryland, a follow-up review occurs within 30 days to correct deficiencies. Pennsylvania allows parents to submit additional evidence. Understanding that the goal is ensuring education, not punishing families, helps maintain perspective. Choose an evaluator familiar with homeschooling philosophies to minimize misunderstandings.
The Bottom Line
Portfolio review transforms the evaluation requirement from standardized testing anxiety into a conversation about learning. The best reviews feel collaborative—an experienced educator affirming your work and occasionally suggesting resources or approaches you hadn't considered. Success comes from consistent documentation throughout the year, clear organization, and choosing an evaluator who understands and respects homeschooling. Think of it as an annual checkpoint that validates your efforts rather than a judgment to fear.
